Calnedra.AI watches demand, price, stock and claims across your whole DME operation — so resupply arrives before a patient runs short, quotes go out priced to win, and clean claims leave the building the first time.
By DME operations and billing teams
Built for branches running 340+ rental units apiece
Calnedra.AI reads thirty days ahead across every HCPCS family you carry, then shows the forecast, the stock you actually hold, the risk of running short and the confidence behind each number — so a buy decision takes a minute, not a morning.
“Elevated risk for mobility parts on rising demand and low stock. Increase orders for bed kits and CPAP masks to reduce stockout risk — and look at the 312 excess units sitting on slow movers.”
Written back to your buyers every morning, in the same HCPCS families they already order in.
Six modules, one operating layer. Each one works in the codes, payers and equipment classes your team already lives in.
Every open quote ranked by what it is worth and what it will take to fill. Calnedra prices the line, models the odds of acceptance, checks the kit is actually rental-ready, and tells you which quotes need authorisation verified before they move.
A fortnight of buying laid out in advance — what to order, what to move between branches, and what can wait. Auto-release the safe lines, review the rest, and keep a rental-ready reserve behind every oxygen concentrator, bed and chair.
Claims are compared against what the payer should allow before they leave the building. Modifier mismatches, rental overlaps and authorisation gaps surface as a triaged queue, with the recoverable amount attached to each one.
The paperwork layer of DME — orders, prescriptions, payer letters, supplier invoices and member questions — read, checked against the rules, and routed to whoever can actually close it.
Preventive service planned around real usage and battery health, not a fixed calendar — so a chair comes in for a pack before it strands someone, and the tech’s route makes sense.
No programme, no consultants living in your office. Four steps, and most of the work is ours.
Most providers see stockout risk and denial rate move inside the first two forecasting cycles.
Read-only links into your inventory, rental, billing and service systems. No migration, no rip-and-replace — usually live inside a day.
It studies your demand by HCPCS family, your payers and denial patterns, your supplier lead times and your service history — your numbers, not an industry average.
Forecasts, ranked quotes, a fortnight of purchase orders, flagged claims and due services arrive as work already sorted by what it is worth.
Stockout risk falls, clean-claim rate climbs, expedite spend drops, and the rental-ready reserve behind each equipment class holds.
Forecasting is easy in a demo. These are the three things that make it survive a Monday.
Every forecast, quote and flag is expressed in the E-, K- and A-codes and RR / NU / KX modifiers your team already works in — nothing to translate.
Planning is built around units that must stay available, so a buying decision never quietly strands a patient waiting on a chair or a concentrator.
Each number carries the model's confidence beside it, so your buyers know which lines to auto-release and which ones deserve a second look.
Illustrative composites of how DME teams use Calnedra.AI — written to show the shape of the work, not quoted from named customers.
“The morning queue is the whole job now. I stopped building the buy list by hand — I review it, adjust two lines and release it.”
A branch operations managerMulti-branch DME provider“Modifier mismatches used to come back to us six weeks later as denials. Now they come up before the claim goes out.”
A billing team leadRespiratory & mobility billing“Battery health flags mean I swap a pack on a scheduled visit instead of driving out on an emergency at nine at night.”
A field service technicianPower mobility serviceNumbers your buyers can defend to a supplier and a payer.
The unit is there on the day the patient needs it.
Behind every code is somebody waiting to get home.
DME runs on paperwork that has to be exactly right. Calnedra.AI is designed around the regimes below — here is what it supports, and what each one actually covers.
Governs how patient health information is stored, accessed and shared; Calnedra keeps every record access-controlled, audited and encrypted.
The 30 conditions a supplier must meet to hold Medicare billing privileges — Calnedra tracks the delivery, warranty and service evidence each one calls for.
Defines the order and prior-authorization paperwork required before an item ships; Document Intelligence reads each order and flags what is still missing.
The E-, K- and A-code language of DME billing, with RR / NU / KX modifiers; forecasting, quoting and billing all work natively in these codes.
The standard electronic claim format payers accept; Billing Anomaly Detection reviews claim lines in this shape before they leave your building.
Requires each device to carry a unique identifier through its life; Calnedra holds UDI against every serialised unit for recalls and service history.
Three connected companion devices your techs and coordinators can carry or leave in the field — each one paired to a module over Bluetooth, so the reading streams onto the dashboard by itself.
A Bluetooth clip-on SpO₂ and pulse monitor left with every oxygen or CPAP patient. It streams its usage and adherence readings straight to your Inventory Demand Forecasting dashboard, so respiratory resupply is planned from real need rather than a calendar.
A cordless Bluetooth 2D reader for serial numbers, UDI labels and HCPCS bin tags in the stockroom and on the van. Every scan syncs to your Predictive Replenishment Planning dashboard as a live stock and transfer movement.
A wireless clip-on tag that watches power-wheelchair and hospital-bed battery packs on rented assets in the field. It streams voltage, runtime and charge-cycle telemetry to your Maintenance Scheduling dashboard, so a failing pack is flagged and replaced before it strands a patient.
Shown to illustrate the connected companion devices that pair with Calnedra.AI — info only, nothing here is sold through us.
One flat monthly price for the whole platform. No per-seat maths, no tiers to decode, nothing switched off behind a plan name.
Flat monthly · every module includedEverything Calnedra.AI does, for your whole DME operation — every branch, every equipment class, every payer.
Talk to us and we’ll tailor the rollout to your branches.
A one-time setup that gets Calnedra.AI running against your real fleet before the first monthly cycle — we import your equipment catalogue, HCPCS families and payer rules, connect your billing and inventory systems, and tune every module to how your branches buy, quote and service. Each fee below is a starting point: we scope the final onboarding once we understand your environment, security and compliance needs, integrations, data volume and deployment model.
Same platform, same monthly subscription either way — only where it runs changes.
Runs in Nestack’s managed cloud — the fastest way to go live, with hosting, updates and forecasting infrastructure handled for you. No servers to stand up before your first replenishment cycle.
The same platform deployed inside your own infrastructure — your cloud, VPC or on-prem — for teams handling protected health information, claims and demand predictions. Patient and billing data never leaves your environment, and the monthly subscription stays the same.
Everything in Essential, plus:
Everything in Plus, plus:
The things DME providers ask us before they get started.
Calnedra.AI connects read-only to your existing inventory, rental, billing and service systems and works from the data that is already there. There is no migration and nothing to rip out — most providers are live within a day, and your team keeps working in the tools they know.
Everything is built around the HIPAA Privacy and Security Rules: records are encrypted, access is controlled per role, and every read and write is audited. The platform only needs the fields it uses — order, code, device and claim data — and it never exposes PHI in a forecast or a quote.
Connecting the data is usually a day. The forecasting models need a couple of cycles of your own history before their confidence scores settle, so most branches judge the numbers at the four-week mark rather than on day one.
Rentals are the harder half, so they are the half we built for first. Planning tracks the rental-ready reserve behind each equipment class, watches for rental overlap on the billing side, and keeps due-back units in the replenishment picture rather than treating them as gone.
It lands in a triaged review queue with the reason attached — modifier mismatch, rental overlap, authorisation gap, unit outlier — along with the at-risk amount and the model's confidence. Your billing team decides; nothing is submitted or written off automatically.
No. The platform works natively in HCPCS Level II codes and the DMEPOS modifiers you already use, so forecasts, quotes and flags come back in the same language your team writes in.
Tell us who you are, pick what you want to see, then grab a time. Forty-five minutes, no slide deck.
A few seconds — so we come ready for your team.