Placerva AI orchestrates the complete recruitment lifecycle from client hiring requisition to candidate sourcing, interview coordination, offer onboarding, compliance verification, and placement settlement. Built specifically for recruitment agencies, RPO providers, and HR service firms, Placerva AI combines an evidence-backed candidate matching engine and automated document intake with human-in-the-loop approvals—protecting commercial claims and delivering verifiable placement outcomes.
Placerva AI Dashboard consolidates active hiring requisitions, candidate screening throughput, interview feedback turnaround, offer approvals, and placement settlement into one unified operational console. Intelligent anomaly detection identifies stage delays, unapproved requisition starts, and compliance bottlenecks before they affect placement revenue.
Verified recruitment operational benchmarks across Placerva AI, from client intake through requisition scoping, candidate matching, compliance audit, and settlement.
Hiring moves differently in every field, with unique teams, workflows, documents, and decisions. Your tools should be built to work the way your industry does.
Placerva AI orchestrates the complete journey from client requisition intake to placement settlement. Built specifically for recruitment agencies, RPO providers, and HR service firms, each module automates heavy administrative workflows with AI while preserving strict human oversight and audit traceability.
Captures incoming client requisitions, MSAs, SOWs, and hiring requests. AI extracts job title, headcount, compensation, and location while flagging missing approvals before recruitment begins.
Groups job requirements into mandatory qualifications and preferences, links compensation to fee schedules (e.g. 20% placement fee), and locks version control to prevent mid-search disputes.
Evaluates candidates across Sourced, Screened, and Shortlisted stages. AI extracts resume evidence against documented job criteria and flags duplicate submissions while keeping selection in human hands.
Coordinates panel availability, confirms candidate invitations, gathers structured competency evaluations, and eliminates the bottleneck of delayed client feedback.
Tracks candidates from Offer Preparation and Acceptance to Confirmed Start. Compares draft offers against authorized compensation terms and coordinates joining documents without agency liability.
Provides human-in-the-loop review for Form I-9, background screening disclosures, credential verifications, and statutory deadlines—clearly distinguishing agency from employer duties.
Validates contractual placement triggers, calculates placement fees from confirmed compensation, generates approved invoices, and tracks post-placement replacement guarantee periods.
Placerva AI links the eight sequential recruitment stages into one uninterrupted operational chain. Automated extraction and scheduling agents remove workflow friction while human recruiters retain complete selection authority.
Transform client job orders, emails, and SOWs into verified search briefs. AI extracts headcount, compensation, and mandatory qualifications, while automated checks prevent unapproved recruitment starts and lock version control.
Evaluate incoming resumes against job-related criteria with source-grounded evidence extraction. Flag duplicate submissions to protect representation claims, coordinate panel interviews, and capture structured scorecards without feedback delays.
Reconcile offer letters with approved salary terms, enforce Form I-9 and FCRA screening timelines, and validate contractual placement fee milestones (e.g., 20% fee basis) with post-placement guarantee tracking.
Most recruitment platforms rely on one general AI model for every task. Placerva AI uses the most suitable intelligence across the recruitment operations lifecycle—document extraction for intake, commercial reasoning for requisition scoping, semantic matching for candidate evaluation, calendar optimization for interview coordination, discrepancy detection for offer onboarding, statutory compliance reasoning for verification, and contract analysis for placement settlement. Every model works against the same connected engagement record, keeping candidate consent, client authorization, and billing triggers linked.
One general-purpose model, reused across every stage regardless of the task.
Read MSAs, SOWs, job requisition emails, and intake forms; extract job title, headcount, compensation bands, and required client approvals.
Compare client specs with job descriptions, establish mandatory qualifications, eliminate conflicting criteria, and compute placement fees.
Compare candidate resumes against job-related criteria, extract supporting evidence, and flag duplicate representation claims before submission.
Coordinate panel availability, issue invitations, resolve scheduling conflicts, and gather structured competency scorecards without delays.
Compare proposed offer letters against authorized salary terms, identify compensation discrepancies, and coordinate pre-start onboarding checklists.
Validate Form I-9 documents within 3-day statutory rules, enforce FCRA background check disclosures, and record entity compliance ownership.
Verify placement confirmation milestones, calculate final fee invoices from approved salary, and track post-placement replacement guarantee periods.
Note: Model and provider names are illustrative of integration patterns; trademarks belong to their respective owners. Routing is configured per tenant and data boundary. Supported and evaluated ecosystem models include OpenAI, Anthropic / Claude, Google / Gemini, Cohere, Mistral, Meta / Llama, xAI, and DeepSeek.Don't settle for the AI your software chose. Use a platform designed to harness the best intelligence available for the work in front of you.
Placerva AI plugs into your ATS systems, HRIS platforms, productivity suites, calendar tools, background check services, and billing ledgers. Candidate profiles, requisitions, interview availability, compliance records, and placement invoices sync through governed APIs—so data moves without manual re-keying between systems.
Note: Tool names and marks belong to their respective owners. No endorsement or partnership implied. Integration availability depends on your existing systems, licences, API access, security configuration and implementation scope.
Placerva AI helps recruitment agencies, RPO providers, and HR service firms automate candidate matching, intake extraction, and interview coordination with AI while keeping human recruiters in full control over candidate representation, shortlist approvals, and placement authorizations.
AI WORKFLOWS FOR RECRUITMENT AGENCIES & HR SERVICE FIRMS
Telemetry, evaluations, guardrails, human review, and a crew on call when an HR agent starts drifting — before candidate screening, policy misstatement or compliance issues reach your team or your candidates.
HUMAN RESOURCES AGENTS ARE CATALOGUED ON NESTACK AGENTS.
Relevant statutory and regulatory frameworks for recruitment workflows. Placerva AI enforces audit trails and human-in-the-loop verification while clearly delineating recruitment agency administration from legal employer obligations.
No automated rejections or unilateral legal clearances.
Every candidate submission, screening score, and offer terms confirmation retains a permanent record of who performed it, when it occurred, and its supporting source document. Form I-9 rules (such as Section 2 three-day completion deadlines) and FCRA adverse-action notices are strictly monitored.
Strict tracking for Section 2 completion within three business days of employment commencement, with verified document records and authorized signoff trails.
Enforces mandatory background check disclosures, candidate written authorization, and compliant pre-adverse/adverse action procedural notices.
Recruiting teams evaluate candidates on documented job-related criteria with adverse impact safeguards and human-controlled selection decisions.
Explicit representation authorization, verifiable candidate consent, secure profile sharing, and strict data retention schedules.
Note: These are standards the platform is built to support inside your workflows — obligations that fall on you as the licensee. They are not certifications held by us, and support in the product is not a substitute for your own counsel or compliance officer.
Generic third-party companion hardware options designed to connect directly into your platform modules.
Connects to the Intake and Compliance modules for digitizing physical client agreements, paper requisitions, Form I-9 verification documents, and credential records before AI extraction and human signoff.
Connects to the Interviews module for candidate video interviews, panel evaluations, hiring manager reviews, and structured competency scorecards.
Connects to the Intake and Compliance modules for digitizing physical client agreements, paper requisitions, Form I-9 verification documents, and credential records before AI extraction and human signoff.
Connects to the Interviews module for candidate video interviews, panel evaluations, hiring manager reviews, and structured competency scorecards.
Note: Hardware, installation, and integration are not included in the standard subscription. Additional charges apply based on the hardware selected, integration modules required, and implementation scope.
One platform subscription. Scope the modules, integrations, and deployment around your HR consulting workflow.
Candidate matching, document ingestion, requisition authorization, interview scheduling, offer onboarding, Form I-9 compliance, and fee settlement in one connected operations console.
Note: AI API usage is charged separately. Clients must recharge their AI credit balance based on their usage.
USD · monthly platform subscription. One-time onboarding is scoped separately below.
Set up client intake, requisition authorization, candidate matching, and compliance workflows before your first subscription cycle. Fees are starting one-time amounts; final scope depends on recruitment pipeline volume, ATS/HRIS integrations, access controls, and deployment requirements.
The platform subscription stays the same for Cloud and Private / self-hosted deployments. Onboarding scope may differ.
Managed hosting, updates, and backups for your recruitment workspace. Configure recruiter permissions and candidate-data handling during onboarding.
Run the same platform in your infrastructure for candidate records and billing data. The subscription stays the same; infrastructure and implementation requirements are scoped separately.
Clear answers on flat monthly pricing, candidate data privacy, ATS integration, human-in-the-loop selection, and dedicated onboarding support.
No hidden fees. Placerva AI operates on a transparent, flat monthly subscription with zero per-seat, per-requisition, or per-resume surcharges. Your recruitment team receives full access to all 8 operational modules—Dashboard, Intake, Requisitions, Candidates, Interviews, Onboarding, Compliance, and Settlement—under one predictable rate. Onboarding and workspace configuration are handled in a clear, fixed one-time fee upfront.
