ReconciviaAI
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Integrative medicine practice care, laboratory and billing workflow intelligence
integrative & functional medicine operations platform

Connected Care, Lab & Billing Operations For Integrative Medicine

See it in your practiceSee how it works

Reconcivia AI is a unified, AI-powered platform for integrative and functional medicine practices. It connects Patient Intake, Appointments, Clinical Assessment, Lab Coordination, Result Review, Care Plans, and Billing & Closeout in one intelligent operational layer—keeping every order, specimen, result and care decision accountable while clinicians retain full clinical authority.

Medical director reviewing clinical exceptions across the practiceClinical coordinator tracking specimens and laboratory reportsTreating clinician signing a laboratory result dispositionBuilt for integrative & functional medicine practices
central clinical operations dashboardpractice operations command center

The Central Operations Dashboard For Every Patient Episode.

The Reconcivia AI Dashboard unifies the practice with real-time visibility into scheduled visits, incomplete intake packets, laboratory reports needing review and unresolved billing exceptions. AI flags delayed orders and missing documents so the right person can act, and a critical result always rises above routine activity.

Reconcivia AI — Integrative medicine practice operations dashboard
1

Practice KPIs

Active episodes (128), ready visits (24), lab exceptions (7) and billing variance ($4,860) in one row, each traceable to its source records.

1 / 3
Visits
scheduled visits
Scheduled visits for the day against clinician capacity, with missing previsit requirements shown on each appointment.
Intake
incomplete intake packets
Intake packets still missing documents, histories or medication and supplement details.
Reports
laboratory reports to review
Returned reports awaiting clinician review; a critical result appears above routine activity.
Billing
unresolved billing exceptions
Estimate variances, claim issues and open results that block financial or clinical closeout.
The Nestack healthcare suite

Built for every corner of modern healthcare.

Healthcare moves differently in every care setting, with unique clinical teams, patient journeys, documentation standards, and regulatory frameworks. Your intelligence platform should be purpose-built to work the way your care specialty operates.

Reconcivia AI
Integrative & functional medicine practicesCurrent
Reconcivia AI
Integrative & functional medicine practices
Qelvuxarn AI
Hospital & acute care health systems
Qelvuxarn AI
Hospitals, acute health systems & medical centers
Occluvaryn AI
Dental care delivery & multi-site groups
Occluvaryn AI
Multi-site dental groups & practices
Elyqentra AI
Senior living & memory care
Elyqentra AI
Assisted living & CCRCs
Qevarynth AI
Digital health & virtual care
Qevarynth AI
Digital health operators
Serevance.AI
Wellness & integrative clinics
Serevance.AI
Health & wellness practices
Tamvoriq AI
Outpatient & ambulatory care
Tamvoriq AI
Outpatient specialty clinics
Serenqora AI
Behavioral health & mental health
Serenqora AI
Behavioral health operators
Averqentra AI
Healthcare transformation intelligence
Averqentra AI
Healthcare consulting & hospital teams
Pryqelva AI
Skilled home health & HHA
Pryqelva AI
Skilled home health agencies
Veqthorin AI
Behavioral health services & clinics
Veqthorin AI
Behavioral health clinics, CMHCs & networks
Klyqorent AI
Healthcare recruitment & staffing services
Klyqorent AI
Healthcare staffing agencies & health systems
Book a walkthroughSee it against your care flow
core clinical intelligence modules

Connected integrative care operations, each powered by purpose-built AI.

Reconcivia AI coordinates the practice across seven specialized modules—from Patient Intake and Appointments to Lab Coordination, Result Review and Care Plans. Purpose-built AI organizes histories, reconciles orders with reports and flags open actions while licensed practitioners keep every clinical decision.

Reconcivia AI — Patient Intake dashboard
Patient Intake01 / 07

Verified Histories, Medications & Supplements

A four-lane intake board runs from New Inquiry through Missing Documents and Clinical Triage to Ready for Scheduling or Assessment. Selecting a patient opens the original scanned questionnaire beside the extracted history, medications, allergies, supplements and missing information; each extracted field highlights its source passage. AI extracts fields from handwritten or PDF forms, identifies missing dosage strength or frequency, flags contradictory allergy entries and builds a chronological history. It never replaces an illegible value with a guessed medication or dose.

Reconcivia AI — Appointment Optimization dashboard
Appointment Optimization02 / 07

Practitioner, Room & Visit-Readiness Scheduling

A day-and-week board shows each authorized clinician as a time column with movable appointment blocks. Each block carries visit type, duration, room, readiness status and any missing previsit requirement, with side panels for rescheduling slots, waitlisted visits and follow-up requests. AI identifies overlapping appointments, insufficient setup time and missing intake requirements and suggests slots from confirmed practitioner availability. Urgent clinical matters bypass ordinary scheduling rules, and the estimate shown here is owned by Billing & Closeout.

Reconcivia AI — Clinical Assessment dashboard
Clinical Assessment03 / 07

Longitudinal Evidence Beside the SOAP Note

A split-document workspace keeps source evidence on one side and the active SOAP assessment on the other, with clearly marked draft and signed states and a composer for medically justified tests, specimen types and receiving laboratories. AI drafts a source-linked history summary, flags contradictory documentation and missing medication details, compares prior observations and checks that a proposed order has documented context. Suggested language is never a verified diagnosis until the authorized clinician signs.

Reconcivia AI — Lab Coordination dashboard
Lab Coordination04 / 07

Orders, Specimens and Reports Reconciled

A specimen pipeline follows Ordered, Collected, Dispatched, Accessioned and Reported, with side states for Rejected, Missing and Correction Received. Each card shows test, specimen type, requisition, tracking identifier and latest documented event. AI compares requisition and label identifiers, extracts rejection reasons, identifies missing accession confirmations and reconciles returned reports with outstanding orders. A critical report is routed immediately to the clinician escalation pathway; external laboratories are not assumed to provide instant integrations.

Reconcivia AI — Result Review dashboard
Result Review05 / 07

Clinical Interpretation & Urgent Escalation

An action board separates Critical, Awaiting Clinician, Patient Action Required and Clinically Addressed. Selecting a result opens the original report beside its structured observations with units, reference intervals, abnormal flags, accession identifier and corrected-report status; a corrected report links to the version it supersedes. AI extracts analytes and units with sources, detects mismatched units and highlights unreviewed reports. It never classifies a critical finding as safe, closes an urgent result or substitutes an unvalidated optimal range.

Reconcivia AI — Care Plans dashboard
Care Plans06 / 07

Authorized Plans, Nutrition & Monitoring

A care-plan canvas places the patient’s approved goals at the centre, with intervention areas for treatment, nutrition, lifestyle, referral and monitoring, each showing rationale, assigned professional, instructions, monitoring measure and review date. A treatment-safety panel highlights allergies, medication and supplement discrepancies and authorization questions. AI assembles an editable draft from signed evidence, organizes dietary records and finds monitoring gaps. It does not prescribe, authorize health coaches beyond their scope or claim that an intervention caused an improvement.

Reconcivia AI — Billing & Closeout dashboard
Billing & Closeout07 / 07

Estimates, Claims & Episode Closeout

A reconciliation matrix compares estimated charges, performed services, submitted claims, allowed amounts, payments, adjustments and remaining patient responsibility, with a variance view against the original Good Faith Estimate. The closeout area distinguishes Financially Settled from Clinically Complete. AI extracts charges, flags coding inconsistencies for the biller, compares estimates with bills, highlights disputed amounts, summarizes denial reasons and identifies unresolved clinical obligations. It cannot establish coverage from a procedure code or guarantee claim acceptance.

how it works

A unified clinical workflow for every stage of the care episode. 

Reconcivia AI connects intake, scheduling, assessment, laboratory work, result review, care planning and billing through one intelligent operational layer—so each care episode stays traceable from first inquiry to documented closeout.

  1. step one01

    Intake, Scheduling & Assessment

    Patient Intake verifies identity and histories and routes concerns for triage; Appointments allocates practitioners, rooms and previsit requirements. In Clinical Assessment the clinician reviews source evidence, documents findings and signs the assessment and any investigation orders.

  2. step two02

    Lab Coordination & Result Review

    Lab Coordination tracks each requisition through specimen collection, dispatch and laboratory report receipt, surfacing rejections and missing reports. Result Review places each report in clinical context, escalates critical values and records a signed disposition.

  3. step three03

    Care Plans, Billing & Closeout

    Care Plans converts signed findings into authorized treatment, nutrition and monitoring plans. Billing & Closeout prepares estimates and claims, reconciles payments and separates financial settlement from true clinical completion.

built-in AI intelligence

Don’t settle for AI that only reads. Choose AI that acts.

Most clinic systems store records without connecting the decisions between them. Reconcivia AI uses Mistral, Hugging Face, and Claude to extract histories and reports, match orders to results and prepare actionable drafts for authorized practitioners and staff.

TRADITIONAL AI
Basic AI

Reads, summarizes, and answers questions without tracking orders, specimens, results and follow-up.

RECONCIVIA AI — PRACTICE INTELLIGENCE IN ACTION
01

Extract Intake Documents

AI extracts fields from handwritten or PDF intake forms, identifies missing dosage or frequency and drafts a source-linked history for clinician verification.

MMistral
DOCUMENT AI / OCR
02

Plan Appointments

AI detects scheduling conflicts and missing previsit documents and suggests slots from confirmed practitioner availability.

HFHugging Face
SCHEDULING INTELLIGENCE
03

Draft Clinical Summaries

AI drafts source-linked history summaries and compares prior observations; the clinician verifies and signs the final record.

CClaude
CLINICAL SYNTHESIS
04

Match Requisitions & Specimens

AI compares requisition and label identifiers and extracts rejection reasons so a specimen exception is visible immediately.

HFHugging Face
SPECIMEN MATCHING
05

Extract Laboratory Results

AI extracts analytes and units with source references, detects unit mismatches and links corrected reports to superseded ones.

MMistral
RESULT EXTRACTION
06

Escalate Critical Results

AI routes critical reports to the responsible clinician’s escalation pathway immediately and tracks acknowledgment.

CClaude
URGENT ROUTING
07

Assemble Care Plan Drafts

AI organizes dietary records and flags medication and supplement discrepancies in editable drafts for practitioner approval.

CClaude
CARE-PLAN DRAFTING
08

Reconcile Estimates & Claims

AI extracts charges, compares Good Faith Estimates with bills and summarizes denial reasons for billing review.

HFHugging Face
BILLING RECONCILIATION
FROM PATIENT INTAKE TO BILLING CLOSEOUT — INTELLIGENCE AT EVERY STAGE

Reconcivia AI connects Mistral, Hugging Face, and Claude across the practice, turning scattered records into source-linked, reviewable work while clinical decisions stay under authorized human oversight.

Note: Model names and marks belong to their respective owners. No endorsement or partnership implied.

compliance

Built to the rules you are already held to

Integrative and functional medicine practices operate under privacy, laboratory-reporting and price-transparency requirements. Reconcivia AI is designed to support these obligations through traceable workflows, clinician oversight and audit-ready records.

  • HIPAA

    HIPAA Privacy & Security Support (45 CFR Parts 160 & 164)

    Reconcivia AI documents Notice of Privacy Practices acknowledgments and designs access controls, encryption, audit logging and retention controls around your actual regulated status. Signed notes, corrected reports and superseded versions keep an audit history, and AI-derived values keep their source and correction history.

    Designed to support privacy and record integrity
  • GFE

    Good Faith Estimate Support (No Surprises Act)

    Billing & Closeout helps staff prepare applicable pre-service estimates before eligible scheduled services and compare estimated with actual charges across covered and self-pay services. Whether an estimate is required depends on the service and the patient’s coverage.

    Designed to support estimate preparation and variance review
  • CLINICAL AUTHORITY

    Clinical Authorization & Critical-Result Controls

    Diagnostic assessment, prescriptions, test interpretation and sign-off require appropriately authorized professionals. Urgent reporting and clinician escalation do not depend on ordinary office-hour queues, and AI output stays provisional until the professional has reviewed the evidence.

    Designed to keep accountable decisions with licensed staff

Note: These are standards the platform is built to support inside your workflows — obligations that fall on you as the licensee. They are not certifications held by us, and support in the product is not a substitute for your own counsel or compliance officer.

add-ons

Add the hardware your workflow needs.

Reconcivia AI accepts evidence from standard third-party scanning hardware through file upload and source-linked extraction. Questionnaire and record scans feed Patient Intake, and specimen label scans feed Lab Coordination, where AI compares identifiers with the requisition and flags exceptions for staff.

Handheld Barcode Scanner
Module 04Lab Coordination

Specimen Label & Barcode Scanner

Used at specimen collection, this handheld scanner reads specimen container labels and requisition barcodes. AI compares the scanned identifiers with the order and flags mismatches before dispatch, reducing rejected specimens and recollection.

Integration:Barcode / Label Scan • Requisition Matching • Source-Linked Verification • Secure HTTPS
Automated Action:

Captures label identifiers, matches them with the requisition and records collection, surfacing identification mismatches as blocking exceptions that staff must resolve before the specimen proceeds.

  • 1D / 2D Barcode Reading
  • Handheld Form Factor
  • USB or Bluetooth
  • Disinfectant-Ready Housing
Document & Questionnaire Scanner
Module 01Patient Intake

Document & Questionnaire Scanner

Used at reception and in the clinic office, this scanner digitizes handwritten and printed intake questionnaires, medication and supplement lists and outside clinical records. AI extracts fields with source links, identifies missing dosage strength or frequency and flags contradictory allergy entries for clinician verification.

Integration:File Upload • Image Extraction • Source-Linked Field Verification • Secure HTTPS
Automated Action:

Scans documents, extracts structured fields with AI, flags missing or contradictory entries and prepares a source-linked summary for clinician verification. An illegible value is never replaced with a guess.

  • Duplex Scanning
  • 600 DPI Optical Resolution
  • Automatic Document Feeder
  • USB 3.0

Note: Hardware, installation, and integration are not included in the standard subscription. Additional charges apply based on the hardware selected, integration modules required, and implementation scope.

Connectivity

Your whole stack, connected.

Reconcivia AI works from the records a practice already handles: scanned and faxed intake forms, laboratory requisitions, specimen labels and transport manifests, returned reference-laboratory reports, Good Faith Estimates, and CMS-1500 / X12 837P claims with 835 remittances and ICD-10-CM and CPT/HCPCS references. Fax and PDF ingestion support paper-first clinics; HL7, EHR and claims-EDI interfaces are separately implemented and validated, and are never assumed to exist.

Fax & PDF ingestion
Fax & PDF ingestion
Laboratory requisitions
Laboratory requisitions
Specimen labels
Specimen labels
Transport manifests
Transport manifests
Reference-lab reports
Reference-lab reports
Good Faith Estimate
Good Faith Estimate
CMS-1500 / X12 837P
CMS-1500 / X12 837P
ERA / X12 835
ERA / X12 835
CPT / HCPCS · ICD-10-CM
CPT / HCPCS · ICD-10-CM
Explanations of Benefits
Explanations of Benefits
Fax & PDF ingestion
Fax & PDF ingestion
Laboratory requisitions
Laboratory requisitions
Specimen labels
Specimen labels
Transport manifests
Transport manifests
Reference-lab reports
Reference-lab reports
Good Faith Estimate
Good Faith Estimate
CMS-1500 / X12 837P
CMS-1500 / X12 837P
ERA / X12 835
ERA / X12 835
CPT / HCPCS · ICD-10-CM
CPT / HCPCS · ICD-10-CM
Explanations of Benefits
Explanations of Benefits
Fax & PDF ingestion
Fax & PDF ingestion
Laboratory requisitions
Laboratory requisitions
Specimen labels
Specimen labels
Transport manifests
Transport manifests
Reference-lab reports
Reference-lab reports
Good Faith Estimate
Good Faith Estimate
CMS-1500 / X12 837P
CMS-1500 / X12 837P
ERA / X12 835
ERA / X12 835
CPT / HCPCS · ICD-10-CM
CPT / HCPCS · ICD-10-CM
Explanations of Benefits
Explanations of Benefits
EHR connector
EHR connector
HL7 interfaces
HL7 interfaces
Claims EDI connector
Claims EDI connector
Medication reconciliation
Medication reconciliation
Supplement inventory
Supplement inventory
Functional medicine timeline
Functional medicine timeline
PHQ-9
PHQ-9
Dietary records
Dietary records
Patient-reported outcomes
Patient-reported outcomes
Referral letters
Referral letters
EHR connector
EHR connector
HL7 interfaces
HL7 interfaces
Claims EDI connector
Claims EDI connector
Medication reconciliation
Medication reconciliation
Supplement inventory
Supplement inventory
Functional medicine timeline
Functional medicine timeline
PHQ-9
PHQ-9
Dietary records
Dietary records
Patient-reported outcomes
Patient-reported outcomes
Referral letters
Referral letters
EHR connector
EHR connector
HL7 interfaces
HL7 interfaces
Claims EDI connector
Claims EDI connector
Medication reconciliation
Medication reconciliation
Supplement inventory
Supplement inventory
Functional medicine timeline
Functional medicine timeline
PHQ-9
PHQ-9
Dietary records
Dietary records
Patient-reported outcomes
Patient-reported outcomes
Referral letters
Referral letters

Note: Tool names, trademarks, and logos belong to their respective owners. No endorsement or partnership implied.

our prices

Support that fits your organization.

A first conversation is often just that — a conversation. From there, one plan at one price connects your practice operations, laboratory workflows and AI-powered intelligence. No per-seat maths, no tiers to decode.

the whole organization, one plate
$200/mo

Starting at $200/mo — every module, every practice location, and every authorized user on the plan.

  • patient intake
  • appointments
  • clinical assessment
  • lab coordination
  • result review
  • care plans
  • billing & closeout
Know more

Nothing is locked in. Move at the pace your organization moves — change, pause or scale whenever your clinical caseload requires.

onboarding & deployment

A guided rollout, tailored to your clinical environment.

A kickoff call with our implementation team maps your practice locations, practitioners, reference laboratories and billing model before we hand over the keys. We configure intake and requisition rules, import active records, align care-plan templates, and stay through your first laboratory cycle so the transition causes no disruption to patient care.

Essential

one-time
$1,000+starting fee
  • Kickoff call with practice leadership to map locations, practitioners, visit types and reference laboratories
  • Reconcivia AI workspace provisioned with your branding, role-based access and audit policies
  • Import of active patient roster, practitioner credentials and appointment types
  • Patient Intake configured with questionnaires, medication and supplement inventories and privacy acknowledgments
  • Appointments set up with practitioner availability, rooms and previsit readiness rules
  • Laboratory requisition templates and specimen requirements loaded for your reference labs
  • Billing & Closeout configured with Good Faith Estimate and superbill formats
  • Live-readiness walkthrough and an operational handbook before your first clinic day

Final fee scoped from locations, payer rules & record volume.

Recommended

Plus

one-time
$2,500+starting fee

Everything in Essential, plus:

  • Guided migration of active charts, open lab orders, pending results and care plans
  • Up to two supported integrations configured once vendor and interface verification is complete
  • Critical-result escalation and corrected-report workflows configured and tested
  • Care-plan and nutrition templates tuned to your treatment and monitoring approach
  • Live role-specific training for clinicians, dietitians, coordinators and billing staff
  • A dedicated onboarding specialist through go-live

Final fee scoped from locations, payer rules & record volume.

Enterprise

one-time
$5,000+starting fee

Everything in Plus, plus:

  • Tailored multi-location rollout with shared controls and location-specific responsibilities
  • Enterprise integrations with SSO/SAML, plus a HIPAA BAA and clinical-authorization configuration
  • High-volume records migration with patient matching and historical result reconciliation
  • Custom reporting for order-to-result accountability and estimate-to-bill variance
  • Role-based training tracks and administrative enablement for medical directors and operations leads
  • Named enterprise onboarding director with committed go-live milestones and post-launch review

Final fee scoped from locations, payer rules & record volume.

how it runs

Two ways to run Reconcivia AI — same platform, same subscription rate. Only the onboarding may differ by your requirements.

Cloud (SaaS)

Runs in Nestack’s managed cloud — the fastest way to go live. We handle hosting, updates and scaling so Runs in Nestack’s managed cloud — the fastest way to go live. We handle hosting, updates and scaling so your practice teams log in and start working.

Private / self-hosted

The same Reconcivia AI platform deployed inside your own infrastructure — your cloud, VPC or on-prem — for practices handling protected health information, laboratory reports, nutrition records and billing data. Your data never leaves your environment, and the subscription rate stays the same.

Need custom EHR or laboratory interfaces, claims connectors or dedicated VPC hosting? Talk with us during the kickoff call.

Sister platform — Nestack Agent Care

Your Healthcare Services AI agents, run like production systems.

Telemetry, evaluations, guardrails, human review, and a crew on call when one of them starts drifting at 3am.

Explore Healthcare Services(opens nestackagents.com/industries/healthcare in a new tab)
  • 30Failure modes catalogued
  • 12Rated SEV-1
  • 1,950+Baseline eval cases
  • 24/7Agent monitoring

Pinned to the Healthcare Services agent playbook — not a generic agent checklist.

common questions

Clear answers, before you begin.

Adopting a new clinical-operations platform raises procurement, clinical and compliance questions. Here is what practice leaders ask before subscribing.

About Reconcivia AI

Reconcivia AI uses a predictable, flat subscription tailored to your practice scope—without per-seat or per-practitioner penalties. Whether your team is a handful of clinicians or a multi-location group, everyone gets access to the modules they need without ballooning costs.