Zalqevra AI is the all-in-one operations platform built specifically for experiential marketing agencies and event production teams. It unifies every phase of your live campaigns—from qualifying client briefs and pricing proposals to floor planning, vendor fabrication, live show cues, and post-event ROI reporting—into one shared workspace. Instead of juggling scattered spreadsheets and lost email threads, your entire team gets clear real-time visibility and AI automation to deliver unforgettable activations on time and on budget.
The Zalqevra AI Dashboard serves as the central mission control for your entire experiential campaign operation. It connects every specialized campaign module into a single real-time operational picture, giving agency leadership and production directors instant visibility into campaign progress, pending client approvals, and on-site readiness. Rather than checking multiple disconnected tools or waiting for manual status meetings, the dashboard gives your team a clear, proactive overview to catch risks and keep every activation moving forward with confidence.
Turn briefs into priced, margin-protected proposals in hours.
Zero missed cutoffs across permits, fabrication, and freight.
Live zone and ambassador staffing secured before doors open.
Scale activations and multi-city roadshows with lean teams.
Aggregated across Zalqevra AI agency and production workspaces · rolling twelve-month operational sample · not a live dashboard reading.
Creative studios, agency operations, marketing agencies, and MarTech teams each run their work differently — different timelines, vendors, approvals, and client deliverables. Zalqevra AI is one of a family of Nestack platforms, each engineered around the way its corner of the industry actually operates.
Zalqevra AI connects the complete operational journey of an experiential campaign across dedicated, synchronized modules. Each module manages a specific phase—from capturing client briefs and pricing proposals to spatial planning, vendor production, live show calling, financial reconciliation, and post-event results. Working together seamlessly, they eliminate miscommunication between creative, production, and accounts so your agency delivers flawless live brand experiences.
The Inquiries module serves as the front door for incoming campaign opportunities. It extracts key details like target attendance, dates, deliverables, and budgets from client RFPs, while automatically flagging missing information and scoring feasibility so you only pitch winnable projects.
The Proposals module turns qualified briefs into comprehensive, client-ready proposals. It calculates direct costs for staging, AV, fabrication, and venue staffing against past campaigns, applying dynamic contingency rules and margin ceilings so every promised experience is profitable.
The Event Planning module turns creative concepts into actionable event blueprints. It maps attendee flows from entrance to interactive demo zones, linking spatial requirements to required staffing and dwell times while detecting potential congestion before fabrication starts.
The Event Production module coordinates suppliers, fabricators, and crew schedules across unified workstreams. It tracks critical timeline dependencies—such as client artwork approvals, print releases, and freight deliveries—alerting the team to delays before loading docks open.
The Event Operations module acts as your digital show caller console during live event days. It monitors real-time run-of-show cues, on-site staff attendance, and zone traffic, with an AI copilot providing instant recommendations if an activation resets late or staffing shifts need rebalancing.
The Reconciliation module ensures the campaign closes operationally and financially without surprise costs. It audits final vendor invoices and crew timesheets against approved purchase orders to flag unapproved overtime, damage claims, or discrepancies within hours of strike.
The Event Results module connects client objectives to verified physical and digital proof. It measures checked-in attendance, zone dwell times, and qualified leads captured across booths, automatically generating executive summaries that prove true return on investment to brand sponsors.
Zalqevra AI orchestrates the complete operational lifecycle of experiential campaigns. From initial brief intake and spatial planning to live run-of-show calling and post-event financial reconciliation, your agency maintains unified command across every campaign phase.
Ingest client RFPs, attendance targets, and venue parameters into a structured campaign record. AI calculates direct staging, AV, fabrication, and staffing costs against historical actuals to build margin-protected proposals in hours.
Transform creative concepts into spatial blueprints and attendee flow maps. Track critical path dependencies—from client artwork proofs and venue permits to print releases and freight docks—preventing load-in delays.
Execute live event days from a digital show caller console. Coordinate minute-by-minute cues, verify on-site crew shifts, and monitor attendee zone dwell times with offline-resilient sync and active AI copilot guidance.
Audit vendor invoices, crew overtime, and equipment returns against approved purchase orders within hours of strike. Generate verified executive summaries linking attendee lead captures and dwell telemetry to client ROI.
Most event tools bolt on one generic model for every task. Zalqevra AI is an orchestration layer: each step from RFP intake to live show cues routes to the model that fits — document parsing, quote normalization, dependency tracking, lead intelligence, or private inference — while your agency maintains one campaign record.
One model, one pass, and no step you can point somewhere else.
You work within its limits.
Multi-page RFPs, client decks, and email threads are OCR’d and structured so objectives, attendance, venue requirements, target dates, and brand constraints land as queryable fields.
Models compare fabrication, AV, and staging bids across differing units, catching hidden overtime rules, freight exclusions, and spec discrepancies before PO release.
Direct fabrication, AV, staffing, and venue allowances are estimated against past campaign benchmarks, drafting SOWs with margin exposure and contingency risk called out.
Run-of-show timing, dock delays, and live activation exceptions are evaluated continuously to recommend actionable cue, zone, and crew reassignments before doors open.
RFID taps, badge scans, booth dwell minutes, and staff conversational notes are embedded and scored to pass rich sales context directly into enterprise CRMs.
Confidential product launches, NDA sponsor agreements, and proprietary scenic drawings stay on private inference without leaving your agency boundary.
Note: Model and provider names are illustrative of integration patterns; trademarks belong to their respective owners. Routing is configured per tenant and data boundary.
Zalqevra AI plugs into the file stores, project trackers, CRMs, collaboration platforms, and contract tools your experiential team already runs. RFPs, floor plans, vendor agreements, run-of-show schedules, and lead exports sync through governed APIs — so data flows without manual re-keying.
Note: Tool names and marks belong to their respective owners. No endorsement or partnership implied. Integration availability depends on existing systems, licences, API access, vendor approval, security configuration and implementation scope.
Zalqevra AI provides the evidence tracking, exception detection, and approval workflows that help experiential teams manage life safety, crowd capacities, flame certificates, crew safety, accessibility, and attendee privacy — within defined municipal, venue, and regulatory boundaries.
Assembly occupancy requirements, egress documentation, temporary-structure approvals, and applicable flame-propagation certificates are tracked before Event Operations. Missing or expired evidence is automatically flagged for qualified review.
Worker orientations, training records, PPE checks, rigging qualifications, temporary-power safety documentation, and site-safety evidence are coordinated within Event Production, with exceptions routed to responsible safety personnel.
Floor plans, temporary stages, accessible routes, registration areas, seating and experiential touchpoints are checked against configured accessibility requirements, with potential issues flagged for qualified review during Event Planning.
Registration, badge scans, QR/RFID interactions, lead capture and photo/video records preserve applicable privacy notices, lawful-basis or consent records where required, opt-out preferences, usage purpose, and retention controls.
Note: These are standards the platform is built to support. Zalqevra AI provides operational workflows, evidence tracking, and exception detection that support these standards and requirements. It is not an independent certifying authority, does not legally or structurally certify event installations, and does not replace the determinations of qualified safety personnel, architects, engineers, or authorities having jurisdiction (AHJs). Availability of specific checks may depend on configured workflows, venue rules, and operating practices.
From client brief and proposal through planning, production readiness, live show operations, reconciliation and event results — Zalqevra AI keeps one campaign record so every discipline shares the same live context.
Catalogued for event marketing, brand activations & experiential production workflows
Telemetry, evaluations, guardrails, human review, and a crew on call when an experiential or live operations agent starts drifting — before venue, budget, staffing or live-door failures reach your clients.
Event marketing & experiential agents are catalogued on Nestack Agents.
The proprietary companion kit that pairs with Zalqevra AI — every device streams directly into a named module, so what it captures on the event floor lands inside the platform as a live operational record rather than disappearing into disconnected hardware or spreadsheets.
High-speed thermal badge and credential kiosk printer that issues personalized RFID/NFC badges and QR passes on demand, streaming live check-in telemetry directly into Event Operations.
Contactless attendee interaction pedestal for activation booths, product sampling, and VIP lounges, recording instant dwell engagement and explicit attendee consent directly into Event Results.
Note: Hardware, installation, and integration are not included in the standard subscription. Additional charges apply based on the hardware selected, integration modules required, and implementation scope.
$200/mo
Zalqevra AI runs on a single monthly subscription, covering every client campaign, activation, and roadshow your team takes on — from the first inquiry and proposal through planning, production readiness, live show cues, reconciliation and event results, on one campaign record.
Onboarding is a separate one-time fee, set out below.
Note: AI API usage is charged separately. Clients must recharge their AI credit balance based on their usage.
A one-time setup that gets your agency and production team fully live on Zalqevra AI before your first live event — we import your client roster, preferred suppliers, rate cards, fabrication specs and run-of-show templates, wire up your file stores and CRM, configure custom approval stages, and tune every module from Inquiries to Event Results to the way your teams already deliver live experiences. Each fee is a starting floor, not a fixed quote: the final figure is scoped once we understand your environment, security needs, integrations, active event volume, compliance requirements and deployment model.
Everything in Essential, plus:
Everything in Plus, plus:
Runs in Zalqevra AI’s managed cloud — the fastest way to start. We host, patch and scale the platform for you, so your studio is scoping briefs and clearing preflight from day one with nothing to stand up.
The same platform deployed inside your own infrastructure — your cloud, VPC or on-prem — for studios with sensitive client IP. Client briefs, source files, press-ready artwork and the asset library never leave your environment, and the recurring subscription stays the same.
The subscription is identical on either model; only the onboarding scope differs by your security and deployment requirements.
One flat monthly subscription covers your entire agency and production team with no per-seat penalties or tiered user limits. It includes full access to the Command Screen and all core modules — from Inquiries and Proposals through Event Planning, Production, Live Operations, Financial Reconciliation, and Event Results. Every campaign, trade-show activation, multi-city roadshow, and VIP pop-up runs on a unified operational record with full AI copilot capabilities, live run-of-show consoles, supplier bid normalization, and automated client post-show reporting.
