Zevqoralis AI is an AI-powered event operations platform that helps teams manage the full journey from client requirements and proposals to contracts, planning, crews, equipment, attendees, and live production, while AI reads documents, builds proposals, checks key terms, predicts resource needs, spots risks early, recommends actions, and supports real-time event decisions so every show can be delivered with greater speed, clarity, and control.
Get a live view of performance, priorities, risks, and next actions across all events so your team can act before issues slow production.
AI Resolution Center tracks live AI cue recoveries, extracted contract terms, audio shortfall supplier matches, and room change updates across active event operations.
AI checks scope changes, vendor costs, resource gaps, and production overruns early so teams can protect planned event margins before costs increase.
Connected planning, resource coordination, attendee operations, and live-production support help the same team manage more concurrent events without adding the same level of operational overhead.
AI detects schedule conflicts, resource shortages, attendee issues, and live-production delays, then recommends the next action so teams can resolve problems before they affect delivery.
AI checks scope changes, vendor costs, resource gaps, and production overruns early so teams can protect planned event margins before costs increase.
Connected planning, resource coordination, attendee operations, and live-production support help the same team manage more concurrent events without adding the same level of operational overhead.
AI detects schedule conflicts, resource shortages, attendee issues, and live-production delays, then recommends the next action so teams can resolve problems before they affect delivery.
Illustrative platform-level operating metrics across Zevqoralis AI, from client intake through live event execution.
Entertainment moves differently in every field, with unique teams, workflows, documents, and decisions. Your tools should be built to work the way your industry does.
THE FULL EVENT JOURNEY
From the first client request to the live show, Zevqoralis AI keeps every stage connected in one shared system—bringing proposals, contracts, planning, resources, attendee operations, and production activity together so teams can move faster, stay aligned, and act on issues before they affect the event.
Convert emails, RFPs, decks, and client requirements into structured event briefs. AI extracts dates, budgets, attendee counts, venue needs, technical requirements, and missing details so teams can qualify opportunities and move into proposal work faster.
See it in your workflow →Turn approved event requirements into complete scopes, estimates, and client-ready proposals. AI helps calculate likely costs, compare venue and vendor options, check margins, spot missing scope, and prepare pricing that reflects the real production requirements.
See it in your workflow →Review event, venue, supplier, and service agreements without manually searching through every clause. AI extracts payment terms, deadlines, insurance requirements, cancellation conditions, responsibilities, and risks, then turns them into actions the team can follow before planning begins.
See it in your workflow →Build the schedule, production sequence, venue setup, rehearsals, technical requirements, and Run of Show from the approved event scope. AI checks timing, dependencies, venue rules, and schedule conflicts so teams can keep the production plan realistic and coordinated.
See it in your workflow →Coordinate crew, equipment, vendors, rentals, vehicles, and logistics across multiple events. AI predicts demand, finds shortages, detects booking conflicts, recommends available alternatives, and helps teams solve resource gaps before they affect production.
See it in your workflow →Manage registration, credentials, check-in, session activity, guest support, accessibility, and venue movement. AI answers attendee questions, predicts queues and arrival demand, identifies service issues, and helps teams respond quickly as conditions change.
See it in your workflow →Manage live cues, timing, technical readiness, incidents, and production status as the event happens. AI monitors delays, checks cue readiness, routes issues to the right team, recalculates downstream timing, and recommends recovery actions to keep the show on track.
See it in your workflow →Convert emails, RFPs, decks, and client requirements into structured event briefs. AI extracts dates, budgets, attendee counts, venue needs, technical requirements, and missing details so teams can qualify opportunities and move into proposal work faster.
Turn approved event requirements into complete scopes, estimates, and client-ready proposals. AI helps calculate likely costs, compare venue and vendor options, check margins, spot missing scope, and prepare pricing that reflects the real production requirements.
Review event, venue, supplier, and service agreements without manually searching through every clause. AI extracts payment terms, deadlines, insurance requirements, cancellation conditions, responsibilities, and risks, then turns them into actions the team can follow before planning begins.
Build the schedule, production sequence, venue setup, rehearsals, technical requirements, and Run of Show from the approved event scope. AI checks timing, dependencies, venue rules, and schedule conflicts so teams can keep the production plan realistic and coordinated.
Coordinate crew, equipment, vendors, rentals, vehicles, and logistics across multiple events. AI predicts demand, finds shortages, detects booking conflicts, recommends available alternatives, and helps teams solve resource gaps before they affect production.
Manage registration, credentials, check-in, session activity, guest support, accessibility, and venue movement. AI answers attendee questions, predicts queues and arrival demand, identifies service issues, and helps teams respond quickly as conditions change.
Manage live cues, timing, technical readiness, incidents, and production status as the event happens. AI monitors delays, checks cue readiness, routes issues to the right team, recalculates downstream timing, and recommends recovery actions to keep the show on track.
HOW IT WORKS
Built around the way event production teams actually work. Capture client requirements, structure event briefs, automate cost estimation and scheduling, and carry every successful show into live production and financial operations.
Bring in client requests, RFPs, event documents, budgets, venue needs, and production requirements. Zevqoralis AI extracts the key details, finds missing information, and turns them into a clear event brief ready for pricing and review.
Don't settle for the AI your software chose.
Most event management software bolts on one model for every task. Zevqoralis AI is an orchestration layer: each step in the event production lifecycle routes to the model that fits — document intake, extraction, candidate & vendor matching, contract review, scheduling, or live production cues — while your team keeps one governed system of record. Use a platform designed to harness the best intelligence available for the work in front of you.
One model, one task, and no understanding of what needs to happen next across the event lifecycle.
Read incoming RFPs, client emails, decks, and requirement documents; extract dates, attendance, budgets, venue needs, technical scope, and missing information.
Turn approved requirements into production scope, estimates, pricing, venue options, and client-ready proposals while checking margin and scope gaps.
Review venue, supplier, production, and client agreements; identify payment terms, insurance requirements, cancellation rules, deadlines, and responsibilities.
Create production schedules and coordinate available crews, AV equipment, rentals, vendors, transport, and venue logistics.
Handle registrations, credentials, check-in activity, attendee changes, guest communication, and on-site support.
Coordinate the Run of Show, technical cues, room changes, production issues, and live event communication while keeping teams updated.
Note: AI outputs remain connected to the event record and move forward only through configured permissions, approvals, and operational controls. Supported and evaluated ecosystem models include OpenAI, Anthropic / Claude, Google / Gemini, Cohere, Mistral, Meta / Llama, and DeepSeek.
CONNECTIVITY
Zevqoralis AI plugs into the CRMs, event planning platforms, scheduling tools, venue software, production systems, and accounting layers your event team already runs. Briefs, contracts, schedules, crews, equipment, and production actuals sync through governed APIs — so data moves without manual re-keying between systems.
Note: Tool names and marks belong to their respective owners. No endorsement or partnership implied. Integration availability depends on existing systems, licenses, API access, vendor approval, security configuration and implementation scope.
Nestack Agent Care helps event and live production teams monitor, evaluate, and optimize AI agents used for brief extraction, pricing, scheduling, crew allocation, and live cue monitoring — before small AI errors become operational delays or budget overruns.
CATALOGUED FOR EVENT MANAGEMENT & PRODUCTION WORKFLOWS
Telemetry, evaluations, guardrails, human review, and a crew on call when an event agent starts drifting — before brief extraction, schedule conflicts or live cue delays reach your team or your clients.
EVENT MANAGEMENT AGENTS ARE CATALOGUED ON NESTACK AGENTS.
Standards we support
Support accessible seating, routes, registration requirements, companion seating, and other attendee-access needs when planning and operating events.
Track venue capacity, exits, temporary structures, emergency plans, crowd-management requirements, and required approvals before the event goes live.
Support accessible seating, routes, registration requirements, companion seating, and other attendee-access needs when planning and operating events.
Track venue capacity, exits, temporary structures, emergency plans, crowd-management requirements, and required approvals before the event goes live.
Note: These are standards the platform is built to support inside your workflows — obligations that fall on you as the licensee. They are not certifications held by us, and support in the product is not a substitute for your own counsel or compliance officer.
Hardware add-ons
Generic third-party devices, connected through a defined interface. Compatibility and any additional ingestion work are verified during scoping.
Use connected cameras to monitor crowd movement, queue length, and room occupancy during events. Zevqoralis AI can analyze the feed to identify congestion, changing attendance levels, and areas that may need operational attention.
Connect attendee registration directly with on-site check-in. Guests can confirm their details, scan credentials, and complete check-in while Zevqoralis AI updates attendance status and guest records in real time.
Use connected cameras to monitor crowd movement, queue length, and room occupancy during events. Zevqoralis AI can analyze the feed to identify congestion, changing attendance levels, and areas that may need operational attention.
Connect attendee registration directly with on-site check-in. Guests can confirm their details, scan credentials, and complete check-in while Zevqoralis AI updates attendance status and guest records in real time.
Note: Hardware, installation, and integration are not included in the standard subscription. Additional charges apply based on the hardware selected, integration modules required, and implementation scope.
One platform subscription. Scope the modules, integrations, and deployment around your event workflow.
Brief extraction, proposal drafting, contract review, crew & equipment scheduling, attendee operations, and live show copilot in one connected workspace.
USD - monthly platform subscription. One-time onboarding is scoped separately below.
Note: AI API usage is charged separately. Clients must recharge their AI credit balance based on their usage.
Set up event intake, proposal studio, contract review, crew scheduling, and live production workflows before your first subscription cycle. Fees are starting one-time amounts; final scope depends on event data volume, integrations, access controls, and deployment requirements.
everything in essential, plus:
everything in plus, plus:
The platform subscription stays the same for Cloud and Private / self-hosted deployments. Onboarding scope may differ.
Managed hosting, updates, and backups for your event workspace. Configure coordinator permissions and client data handling during onboarding.
Run the same platform in your infrastructure for sensitive event records and contracts. The subscription stays the same; infrastructure and implementation requirements are scoped separately.
Clear answers on flat monthly pricing, data security, ROI, software integrations, and dedicated onboarding support.
Never. Zevqoralis AI operates under strict Human-in-the-Loop governance: AI Structures → Checks → Predicts → Recommends → Human Approves. Every proposal estimate, budget line, crew assignment, contract risk alert, or live show schedule adjustment requires explicit approval from your authorized team member before taking operational effect.
