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Promotional Merchandise OperationsFor Advertising, Marketing
& Communications.

Zuqrelyv AI is the all-in-one campaign operations system built for advertising agencies and marketing teams. It brings client RFQ extraction, supplier quote comparisons, artwork proof approvals, purchase orders, production quality inspections, custom kit assembly, and invoice closeout into one seamless, connected workspace.

Explore the platform

Connected campaign operations · From client RFQ to delivery and billing · Advertising, Marketing & Communications

Marketing and communications team planning a client campaign
DashboardDocument ExtractionQuotes & SourcingArtwork & ProofsOrders & ProcurementProduction & QualityKitting & DispatchBilling & CloseoutDashboardDocument ExtractionQuotes & SourcingArtwork & ProofsOrders & ProcurementProduction & QualityKitting & DispatchBilling & Closeout
Dashboard Module

Centralized Command Center for Campaign Operations.

The Dashboard module is the command center for promotional merchandise operations. It aggregates client RFQs, supplier bids, proof sign-offs, and kit deliveries into one live view. Operations teams spot fulfillment risks early and track supplier milestones without spreadsheet confusion. By unifying communications in real time, teams keep client campaign deliverables on schedule and within budget.

Zuqrelyv AI — Operational dashboard command center
2

Active Exceptions: 27

Surfaces critical operational blockers—such as delayed artwork proofs or vendor shortages—so teams can intervene immediately.

2 / 3

Built around your campaign workflow

Advertising, Marketing & Communications
Intake & Sourcing Turnaround

Automated specification parsing and instant supplier bid collation reduce campaign scoping from weeks to hours. Teams spend 74% less time on manual follow-ups, eliminating repetitive email chains and expediting client proposals.

The Nestack Advertising & Marketing Suite

Built for every corner of advertising, marketing & communications.

Creative studios, agency operations, marketing services, and brand teams each run their work differently. Zuqrelyv AI is part of a dedicated family of Nestack platforms, each built around the exact operational workflows of its sector.

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Book a demoExplore the platform
Campaign Workflow Modules

The Core Campaign Workflow Modules.

  1. Document Extraction

    Automated Brief & Specification Parsing
    Document Extraction — Zuqrelyv AI

    Automated brief parsing and specification extraction engine. This module ingests unstructured client RFQs, merchandise briefs, and brand decks. It automatically parses item counts, imprint dimensions, Pantone codes, and event deadlines into structured records, eliminating manual data entry and accelerating quoting.

    • 01Parses unstructured client RFQs and briefs into structured merchandise specifications
    • 02Flags missing imprint requirements, Pantone codes, and delivery milestones for clarification

  2. Quotes & Sourcing

    Supplier Comparison & Commercial Modeling
    Quotes & Sourcing — Zuqrelyv AI

    Multi-supplier price comparison and margin modeling engine. This module collates vendor quotes across decorators and merchandise suppliers into one comparative view. It calculates unit costs, decoration setup fees, and shipping expenses to lock in client markups and safeguard campaign profit margins.

    • 01Compares multiple vendor bids, production turnaround times, and confirmed stock levels
    • 02Models landed costs, decoration setup fees, client markups, and target gross margins

  3. Artwork & Proofs

    Virtual Proofing & Client Sign-Off
    Artwork & Proofs — Zuqrelyv AI

    Brand guideline enforcement and virtual proof sign-off engine. This module inspects vector artwork, imprint placement, and Pantone color matching against client brand specifications. It provides an interactive proof review workspace where authenticated client sign-offs lock files directly to manufacturing.

    • 01Validates artwork resolution, imprint scale, Pantone accuracy, and decoration techniques
    • 02Maintains revision history and captures audit-ready client approvals prior to production

  4. Orders & Procurement

    Purchase Orders, Sales Orders & Inventory Tracking
    Orders & Procurement — Zuqrelyv AI

    Automated supplier purchasing and fulfillment tracking engine. This module converts approved client estimates into purchase orders bound to validated artwork and supplier schedules. It monitors manufacturing acknowledgments and warehouse receiving slips in real time to catch inventory shortages early.

    • 01Generates and tracks supplier purchase orders bound to approved artwork and delivery dates
    • 02Reconciles warehouse intake receipts to identify shortages and shipment discrepancies

  5. Production & Quality

    Sample Inspection & Final Release
    Production & Quality — Zuqrelyv AI

    In-line quality assurance and defect gate release engine. This module manages standardized quality checkpoints across merchandise production and embroidery lines. Operations teams record pre-production strike-offs and bulk sampling results, preventing defective pieces from reaching the packaging line.

    • 01Records first-article approvals, production checks, and final visual inspection results
    • 02Classifies defects, tracks accepted yield, and gates rejected items from campaign distribution

  6. Kitting & Dispatch

    Kit Assembly, Packaging & Multi-Destination Logistics
    Kitting & Dispatch — Zuqrelyv AI

    Custom kit assembly and multi-destination dispatch engine. This module organizes component assembly, custom gift packaging, and personalized insert cards for promotional campaigns. It coordinates carrier labels, multi-recipient drops, and real-time tracking to ensure on-time delivery across every address.

    • 01Tracks component inventory readiness and assembly instructions for multi-item gift kits
    • 02Manages multi-address dispatch manifests, carrier tracking, and proof-of-delivery receipts

  7. Billing & Closeout

    3-Way Match & Profit Reconciliation
    Billing & Closeout — Zuqrelyv AI

    Automated 3-way match and margin reconciliation engine. This module matches supplier invoices against purchase orders and warehouse intake receipts to flag unexpected fees. Billing teams resolve cost variances before issuing client invoices, locking finalized profitability and gross margin records.

    • 01Performs automated 3-way matching across supplier invoices, purchase orders, and receiving slips
    • 02Flags unapproved cost variances and computes final order-level profitability and gross margin

Swipe modules →

94.2% On-Time DeliveryContinuous delivery tracking across all promotional merchandise campaigns
31.4% Target MarginLanded cost and markup modeling protecting campaign profitability
Zero Artwork ErrorsRigorous digital proof validation and authenticated client sign-offs
Automated RFQ ParsingInstant extraction of quantities, decoration methods, and specifications
Quality-Gated ReleaseFirst-article checks and final inspections before batch kitting
Complete Kit VisibilityComponent readiness tracking for multi-item gift boxes and swag packs
3-Way Match ReconcileAutomated verification of supplier invoices against purchase orders
Multi-Destination DispatchSeamless tracking across domestic and international delivery locations
94.2% On-Time DeliveryContinuous delivery tracking across all promotional merchandise campaigns
31.4% Target MarginLanded cost and markup modeling protecting campaign profitability
Zero Artwork ErrorsRigorous digital proof validation and authenticated client sign-offs
Automated RFQ ParsingInstant extraction of quantities, decoration methods, and specifications
Quality-Gated ReleaseFirst-article checks and final inspections before batch kitting
Complete Kit VisibilityComponent readiness tracking for multi-item gift boxes and swag packs
3-Way Match ReconcileAutomated verification of supplier invoices against purchase orders
Multi-Destination DispatchSeamless tracking across domestic and international delivery locations
Campaign merchandise lifecycle

From client RFQ to campaign delivery.

From promotional merchandise requirements to branded gift kits and financial closeout, Zuqrelyv AI connects every stage of advertising, marketing, and corporate gifting operations into one continuous flow.

Connected Operations
  1. Intake & SourcingDocument Extraction · Quotes & Sourcing
    Promotional merchandise brief intake and supplier sourcing

    Ingest briefs & lock margins.

    Unstructured client RFQs, merchandise briefs, and brand decks are parsed automatically to extract item counts, imprint scales, and deadlines. Decorator bids are evaluated side by side to calculate landed costs and lock target gross margins before presenting client quotes.

    • Automated RFQ parsing & specification structuring
    • Multi-supplier price comparison & margin modeling
  2. Brand & ProcurementArtwork & Proofs · Orders & Procurement
    Campaign artwork review and supplier purchase order generation

    Validate artwork & issue orders.

    Vector artwork, imprint boundaries, and Pantone color matches undergo rigorous digital proof validation with authenticated client sign-offs. Approved proposals trigger supplier purchase orders with warehouse intake tracking to prevent merchandise shortages.

    • Brand compliance checks & client digital proof approvals
    • Supplier purchase orders bound to approved artwork files
  3. Quality & KittingProduction & Quality · Kitting & Dispatch
    In-line production quality inspections and gift kit packaging

    Inspect batches & fulfill kits.

    In-line inspection checkpoints evaluate pre-production strike-offs and bulk runs, gating defective pieces before packaging. Verified items are assembled into custom gift boxes with personalized inserts and dispatched with real-time multi-address carrier tracking.

    • First-article strike-off checks & defect gate release
    • Multi-destination parcel packaging & courier tracking
  4. Settlement & OversightBilling & Closeout · Dashboard
    Financial 3-way invoice matching and centralized operational dashboard

    Reconcile costs & monitor live.

    Automated 3-way matching compares vendor invoices against purchase orders and receiving slips to prevent cost leakage. The centralized command dashboard monitors delivery velocity, active exception alerts, and overall campaign profitability in real time.

    • Automated 3-way invoice matching & variance resolution
    • Live command dashboard tracking margins and exceptions

Brief captured. Brand approved. Campaign delivered.

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Quality controls & Governance

Brand consistency. Quality oversight.

Keep campaign merchandise aligned with the approved brand and product requirements. Connect artwork proof reviews with production inspection evidence so authorized teams can make informed approval and release decisions.

  1. 01 / 02Feasible scope

    Brand & Artwork Review

    Identify artwork specification mismatches before production. Compare imprint dimensions, decoration methods, colour references, and proof revisions against approved customer requirements.

    Artwork & Proofs
  2. 02 / 02Feasible scope

    Quality & Release Evidence

    Maintain inspection records and control the release of promotional merchandise.

    Production & Quality

Swipe the workflow controls →

Note: These are standards the platform is built to support inside your workflows — obligations that fall on you as the licensee. They are not certifications held by us, and support in the product is not a substitute for your own counsel or compliance officer.

Traditional SaaS vs Zuqrelyv AI

Don’t settle for the AI your software chose.

Most tools lock you to one AI. Zuqrelyv AI sits between the work and the model, so merchandise RFQ extraction, supplier quote review, artwork checks, and billing exceptions can use models configured for each task.

Traditional SaaS

The vendor’s model

You did not pick this chip and there is no rack behind it.

You work within its limits.

Zuqrelyv

Claude

Client RFQ summaries and clarification drafts

Anthropic Messages API

OpenAI

Requirement checks and workflow assistance

OpenAI Responses API

Gemini

Document and artwork context review

Gemini API

Mistral

Configurable document processing

Mistral API

DeepSeek

Cost comparison and exception reasoning

DeepSeek API

Llama

Self-hosted workflow assistance

Llama API / self-hosted

Hugging Face

Task-specific document extraction

Inference Providers API

Note: Model and provider names are illustrative of integration patterns; trademarks belong to their respective owners. Routing is configured per tenant and data boundary. Supported and evaluated ecosystem models include OpenAI, Anthropic / Claude, Google / Gemini, Cohere, Mistral, Meta / Llama, xAI, and DeepSeek.

AI assistance for campaign operations

Your Advertising, Marketing & Communications
AI assistance, grounded in your workflow.

Zuqrelyv AI connects AI assistance to the records your marketing team reviews: merchandise RFQs, supplier offers, artwork proofs, order receipts, inspection results, kit readiness, and invoice exceptions. Authorized people review suggested actions before commercial or release decisions are made.

Explore the campaign workflowDiscuss your campaign workflow
Connected workflowZuqrelyv AI
Failure modes
186
SEV-1 failure modes
77
Baseline eval cases
2850+
Agent Monitoring
24/7
Integrations

Your whole stack,
connected.

Connect Google Ads, Meta, HubSpot, Analytics, and the rest of the stack you already use alongside your campaign merchandise workflow. Available connections are scoped through each tool’s documented APIs during implementation.

FigmaYouTubeNotionZapierSemrushWordPressHubSpotCalendlyGoogle AdsFigmaYouTubeNotionZapierSemrushWordPressHubSpotCalendlyGoogle Ads
MetaTag ManagerLookerMixpanelInstagramWebflowAirtableLinearSearchMetaTag ManagerLookerMixpanelInstagramWebflowAirtableLinearSearch

Note: Tool names and marks belong to their respective owners. No endorsement or partnership implied. Integration availability depends on your existing systems, licences, API access, security configuration and implementation scope.

ADD-ONS

Add the hardware your workflow needs.

Compatible third-party equipment for campaign reviews in Zuqrelyv AI. Connect through the deployed web workspace to bring client feedback and merchandise proof approvals into your advertising, marketing, and communications workflow. Equipment is supplied by third parties; compatibility is confirmed during implementation.

  • Unbranded tablet displaying a campaign proof with feedback markers during a client review; illustrative setup.Third-party tablet
    01

    Campaign Review Tablet

    Integration mechanism
    Wi-Fi and an HTTPS browser session to the deployed workspace. Browser and touch compatibility must be confirmed during implementation; no native device connector is implied.
    Product module
    Artwork & Proofs
    Operational use case
    Give account teams and client stakeholders a shared screen to review decoration artwork, discuss branding, and submit feedback or approval decisions during campaign reviews.
    Result / action
    Keep client feedback and approval decisions linked to the merchandise proof under review so teams can coordinate revisions and release approved material.

Swipe the hardware add-ons →

Note: Hardware, installation, and integration are not included in the standard subscription. Additional charges apply based on the hardware selected, integration modules required, and implementation scope.

Pricing

One plan. Your whole campaign workflow.

No per-seat maths, no tiers to decode. All seven workflow modules, the executive dashboard, every merchandise program — one flat monthly number we tailor to the scale of your marketing team or agency.

Starting at
$200/mo
  • Dashboard for delivery performance, supplier exceptions, kit readiness, and margin visibility
  • Document Extraction for merchandise RFQs, requirement checks, and missing-specification clarifications
  • Quotes & Sourcing for supplier comparisons, landed costs, stock confirmation, and margin review
  • Artwork & Proofs for decoration specifications, proof revisions, and client approval decisions
  • Orders & Procurement for sales orders, purchase orders, receipts, and shortage tracking
  • Production & Quality for inspection results, accepted quantities, rejects, and release decisions
  • Kitting & Dispatch for component readiness, kit assembly, shipping evidence, and backorders
  • Billing & Closeout for invoice reconciliation, payments, supplier exceptions, and final margin
Know moreBilled monthly · cancel any time

The figure above is read live from the Zuqrelyv AI admin — what you see here is what your account manager quotes.

Note:

AI API usage is charged separately. Clients must recharge their AI credit balance based on their usage.

Onboarding

What your onboarding fee covers

A one-time setup that gets your marketing team or agency fully live on Zuqrelyv AI before your first billing cycle—we bring in your active merchandise programs, client accounts, supplier quotations, product specifications, and vendor contacts, connect cloud storage repositories, and configure every module from Document Extraction to Billing & Closeout. Each fee is a starting floor, scoped once we understand your environment, security policies, integrations, data volume, and deployment requirements.

Essential$1,000+one-time
  • Kickoff call and rollout plan scoped to your team's active campaign merchandise workload
  • Workspace provisioning with tenant data isolation and admin accounts
  • Import of active merchandise orders, client accounts, and brand guidelines
  • Primary cloud storage repository connected (Google Drive, Dropbox, or SharePoint)
  • Core modules enabled: Document Extraction, Quotes & Sourcing, Artwork & Proofs, and Orders & Procurement
  • Supplier cost sheets, decoration charges, and quotation margin rules configured
  • Roles and RBAC permissions established for account, procurement, and fulfilment teams
  • Pre-launch readiness review before your first live campaign merchandise order
Plus$2,500+one-timeMost teams

Everything in Essential, plus:

  • Guided migration of RFQ templates, supplier rate sheets, and purchase-order terms
  • Multi-repository cloud storage and merchandise and artwork metadata integrated
  • Custom quotation terms, landed-cost calculations, and margin review rules
  • Artwork imprint specifications, client approval checkpoints, and production inspection checklists configured
  • Live enablement training for account managers, sourcing teams, and fulfilment coordinators
  • Dedicated onboarding specialist for end-to-end marketing operations rollout
Enterprise$5,000+one-time

Everything in Plus, plus:

  • Multi-team deployment across agency divisions, regional offices, or brand departments
  • Scoped CRM, supplier ERP, accounting, and order management integrations
  • Enterprise SSO (SAML/Okta/Azure AD), MFA, and compliance governance audit logs
  • Supplier coordination, kit component readiness, and multi-currency quotation rules
  • Role-based training tracks for Agency Owners, Procurement Leads, and Account Directors
  • Named enterprise onboarding manager with an agreed rollout schedule and support scope
Where it runs

Cloud (SaaS)

Runs in Zuqrelyv AI’s managed enterprise cloud — the fastest path to production. We host, patch, and manage multi-tenant infrastructure so your marketing team focuses on client campaigns from day one.

Private / self-hosted

The same platform deployed inside your own infrastructure — your cloud, VPC or on-prem — for data-sensitive marketing organizations. Client RFPs, supplier rate cards, brand artwork, order documents, and campaign telemetry never leave your security boundary.

The subscription is identical on either model; only the onboarding scope differs by your security and deployment requirements.

An agency team working through a campaign review together

Still got unanswered questions? We're happy to walk you through it.

Book a consultation
FAQs

Asked before you asked it.

How much does Zuqrelyv AI cost?

Zuqrelyv AI is designed for promotional merchandise distributors, corporate gifting agencies, and teams managing branded product orders. Subscription pricing depends on the plan, number of users, and available capabilities. Review our pricing options to find a suitable fit for your operation. Our goal is to help your team spend less time chasing order updates, correcting paperwork, and resolving preventable mistakes.

Can we explore Zuqrelyv AI before committing to a subscription?

Choosing software for your order operations is an important decision. Explore the product screens and see how Zuqrelyv AI supports customer enquiries, supplier quotations, artwork approvals, production quality, dispatch, and billing. Contact our team to discuss available demonstration or evaluation options before purchasing.

Will we need to pay separately for setup, onboarding, or additional users?

We understand that unexpected software costs can affect your operating budget. Before subscribing, review the selected plan's user limits, onboarding arrangements, and any additional service charges. This helps you understand the expected subscription cost before making a commitment.

How can Zuqrelyv AI help us manage promotional merchandise orders more efficiently?

Promotional product orders involve multiple people, suppliers, artwork revisions, and delivery commitments. A missing approval or incorrect quantity can create expensive delays. Zuqrelyv AI brings these activities into a connected operational workspace, helping your team identify missing information, monitor order exceptions, verify quantities, and maintain consistent records. That means less manual follow-up and better visibility from the initial customer request through final delivery and billing.

Can Zuqrelyv AI help us protect our profit margins?

Yes. Zuqrelyv AI is designed to support cost estimation and quotation checks using merchandise pricing, decoration costs, setup charges, packaging, and freight. It can highlight missing charges and calculate estimated margins before quotations are issued. During billing, reconciliation checks can also help identify supplier charges that do not match the authorized purchase order. Your team remains responsible for confirming prices and approving financial decisions.

Can Zuqrelyv AI help reduce artwork mistakes and production rework?

Zuqrelyv AI is designed to help teams compare artwork dimensions, decoration specifications, and proof revisions against approved requirements. It also supports customer approval records, inspection documentation, and the separation of rejected merchandise from accepted stock. These controls can help catch preventable discrepancies before they become expensive problems. However, physical print quality and colour accuracy still require appropriate human inspection.

Can Zuqrelyv AI help us handle large corporate gifting orders with multiple recipients?

Corporate gifting becomes more complicated when every kit requires the correct product, packaging, message card, and recipient information. Zuqrelyv AI is designed to support kit component allocation, recipient-data verification, packing records, and shipment reconciliation. Your operations team can identify missing components and quantity mismatches before approving dispatch, helping reduce the risk of incomplete orders.

Will AI approve artwork, place supplier orders, or release payments automatically?

No. Zuqrelyv AI is designed to assist employees, not replace their business judgment. AI can help extract information, compare documents, calculate quantities, identify discrepancies, and recommend actions. Important decisions such as approving customer proofs, authorizing purchases, releasing merchandise, and approving supplier payments remain subject to authorized human review.