Human Resources AI Agents,
Monitored for Fairness

1. Target

   Automated ranking, knockout and rejection decisions across recruiting and promotion workflows.

2. Trigger

   An adverse decision where the current bias audit, candidate notice or human reviewer is missing.

3. Action — enforced

   Platform holds the rejection, verifies NYC Local Law 144 bias-audit currency and candidate notice, and requires a named human decision.

4. Human override

   Head of talent via documented human review meeting EEOC adverse-action duties.

Logged evidencecandidate id · bias-audit id and date · notice timestamp · reviewer identity · decision rationale · ADS record version

1. Target

   Salary, health, performance and grievance records held in HRIS, payroll and case systems.

2. Trigger

   Any retrieval touching an employee record outside the requester’s role-scoped population.

3. Action — enforced

   Platform denies the query, purges out-of-scope fragments from context, and answers only from the authorised population.

4. Human override

   None — cannot be overridden in session

Logged evidencesession id · requester role · denied record ids · scope rule · timestamp

1. Target

   Resumes, application forms, cover letters and portfolio links ingested by screening agents.

2. Trigger

   Directive text detected in candidate materials, including white-on-white text and file metadata.

3. Action — enforced

   Platform treats the content as data only, quarantines the file, and scores the candidate on legitimate content alone.

4. Human override

   None — cannot be overridden in session

Logged evidencedocument hash · payload excerpt · candidate id · quarantine id · scanner version

1. Target

   Termination letters, disciplinary actions, PIP escalations and adverse-action notices drafted by agents.

2. Trigger

   Any draft that initiates or advises dismissal, demotion or formal discipline.

3. Action — enforced

   Platform holds the document in draft, blocks delivery, and routes it to employment counsel and the HRBP for approval.

4. Human override

   Employment counsel via recorded sign-off in the case management system.

Logged evidencecase id · draft hash · counsel identity · sign-off timestamp · delivery status

1. Target

   Chat intake, ticket queues and survey free-text where employees disclose harassment or safety concerns.

2. Trigger

   Disclosure-pattern language detected in any channel, regardless of the ticket’s stated category.

3. Action — enforced

   Platform escalates to a trained case owner, disables AI capture on the case, and blocks closure without human disposition.

4. Human override

   ER lead via documented human triage decision on the case record.

Logged evidencecase id · detection timestamp · assigned owner · capture-disable record · disposition identity

1. Target

   Employee deposit accounts, payroll details and benefits payment instructions in HRIS and payroll systems.

2. Trigger

   A bank or deposit change arriving by email, chat, ticket or voice call.

3. Action — enforced

   Platform freezes the change, requires verification through a second registered channel, and alerts the employee on file.

4. Human override

   Payroll manager via completed verification recorded against the employee record.

Logged evidenceemployee id · change request source · verification channel · verifier identity · freeze and release timestamps

1. Target

   Accounts, tokens, badge access and system entitlements tied to departing employees and their agents.

2. Trigger

   An offboarding case marked complete with any entitlement still active past the exit date.

3. Action — enforced

   Platform reopens the case, revokes remaining access automatically, and reports residual shared or agent credentials to IT security.

4. Human override

   IT security lead via documented retention exception with an expiry date.

Logged evidenceexit case id · entitlement list before/after · revocation timestamps · residual exceptions · approver identity

1. Target

   Visa conditions, right-to-work checks, sponsorship deadlines and work-eligibility answers to employees and managers.

2. Trigger

   A work-rights question answered without retrieval from the verified immigration case record.

3. Action — enforced

   Platform withholds the answer, cites only the verified record with its date, and refers edge cases to immigration counsel.

4. Human override

   Immigration specialist via case-record update confirming current conditions.

Logged evidenceemployee id · case record version · answer hash · referral status · timestamp

1. Target

   Workforce analytics, monitoring signals, flight-risk models and AI-written performance feedback.

2. Trigger

   A model feature, label or generated text correlating with a protected characteristic.

3. Action — enforced

   Platform drops the feature, blocks the label from any record, and sends the model for fairness re-testing.

4. Human override

   People-analytics lead via fairness review documented with legal concurrence.

Logged evidencemodel version · dropped feature · correlation metric · re-test result · reviewer identities

1. Target

   Background checks, social scoring, covert dossiers and third-party adjudication feeds in hiring.

2. Trigger

   A score or dossier from a provider without FCRA-compliant certification and identity-match confirmation.

3. Action — enforced

   Platform excludes the score from decisions, verifies subject identity match, and requires pre-adverse-action notice before any use.

4. Human override

   Talent-acquisition compliance lead via provider certification recorded in the vendor register.

Logged evidenceprovider id · certification status · identity-match result · exclusion record · notice timestamp